General Information

Adelaide

 Adelaide Airport is 6km away from Adelaide Hilton, which is a 15 minute drive. Adelaide offers quality public transport connecting the CBD with all suburban areas.

The taxi fare to the city centre is approximately A$25 or an express double decker bus service called JetExpress operates between the airport and the city.

You can request a ride from Uber from either the Domestic or the International Terminals of Adelaide Airport. Just request your Uber once you have exited the terminal and your driver will meet you at the pick–up area. At present only UberBLACK (premium ride) is available from Adelaide airport. A typical UberBLACK ride to Adelaide city centre costs A$28 – A$36.

For all bus, tram and train information and timetables call +61 8 8210 1000 or visit the Adelaide Metro internet site www.adelaidemetro.com.au.

Time

 Adelaide is 9.5 hours ahead of Greenwich Mean Time.

Climate and Clothing

 The Convocation will be during Spring time which is from September – November. The temperature ranges from 12-22 ºC (55-72 ºF). Generally Australians are informal dressers.  We suggest you bring a jacket and tie with you for special occasions.  A light jacket is recommended for evenings.

Please refer to the information on the social program for dress at social functions organised as part of the Convocation, as some of these may require formal evening dress.

Shopping

 Visitors to Adelaide are able to shop within the CBD or in one of the many suburban shopping centres.  Shopping hours in the CBD are Monday to Thursday 0900 to 1900 hours*, Friday from 0900 to 2100 hours, Saturday from 1000 to 1700 hours and Sunday 1100 to 1700 hours.
*Participating retailers only

 

Banking and Currency

 Decimal currency is used in Australia with the dollar as the basic unit (100 cents = A$1). Notes come in A$100, A$50, A$20, A$10 and A$5 denominations.  Coins come in 5c, 10c, 20c, 50c, A$1 and A$2 denominations.  Currency exchange facilities are available in most banks, hotels and airports and operate normal business hours.  Credit cards are accepted at most restaurants and shops, the most widely used being Mastercard, Visa and American Express.

Eating Out

 Bistros, restaurants, cafes and coffee shops offer varied menus, prices and decor. Local specialties such as seafood and Australian wines are worth trying.  At some restaurants you can keep the liquor bill down by taking your own wine or beer.  These are called “BYO” restaurants, an abbreviation for “bring your own”.

Electricity

 Electrical current is 240/250V, AC 50Hz.  The Australian three-pin power outlet is different from that in many countries, so you will need an adaptor.  If your appliances are 110V, check if there is a 110/240V switch.  If not, you will need a voltage converter.  Universal outlets for 240V or 110V shavers are usually found in leading hotels.

Goods and Services Tax (GST) / Tourist Refund Scheme (TRS)

All prices quoted are inclusive of 10% GST (Goods and Services Tax), unless otherwise specified. GST applies to most goods and services in Australia.

The Tourist Refund Scheme (TRS) is administered by the Australian Customs Department and enables travelers departing from Australia to claim a refund of the GST and Wine Equalisation Tax (WET) paid on goods bought in Australia.  For detailed information on the TRS visit the website of the Australian Customs and Border Protection Services of the Australian Government.

Insurance

 Registration fees do not include insurance.  It is strongly recommended that at the time you register for the Convocation and book your travel you take out an insurance policy of your choice.  The policy should include:

  • Loss of fees/deposit through cancellation of your participation in the Convocation or through cancellation of the Convocation,
  • Loss of international/domestic air fares through cancellation for any reason,
  • Loss of tour monies through cancellation for any reason including airline or related services strikes within Australia,
  • Failure to utilise tours or pre booked arrangements due to airline delay,
  • Force Majeure or any other reason,
  • Medical expenses (including sickness and accident cover),
  • Loss or damage to personal property,
  • Additional expenses and repatriation should travel arrangements have to be altered,
  • Medical expenses.

The Convocation Managers cannot take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

Language

 The official language for the Convocation is English.

Passport and Immigration (VISA)

 All visitors to Australia must have a valid visa to travel to and enter Australia.  Welcome letters can be requested by emailing the Convocation Managers following completion of Convocation registration.  For VISA information please download the following information factsheet from the Australian Immigration Office.

Note – it is strongly recommended that Australian visa applications are lodged at least two months prior to departure from your point of origin.

Photography

 

The Convocation Hosts and Convocation Managers have arranged for photography onsite throughout the event.  The images may be used for post-Conference reports, case studies, marketing collateral and supplied to industry media if requested.  If you do not wish for your photo to be taken, please inform the photographer and move out of camera range.

Planning your Travel

Because of time changes and jet lag we suggest you arrive in Australia a few days prior to the commencement of the Convocation.  This will enable you to relax and familiarise yourself with your hotel and its surrounds before the start of the Convocation.

Privacy

Australia operates under the Privacy Act 1988 (Cth), as amended, and the Privacy Amendment (Notifiable Data Breaches), 2017.  The objective of these is to protect the right of the individual to privacy of their information.

Europe operates under the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), a regulation in EU law on data protection and privacy for all individuals within the European Union. The GDPR aims primarily to give protection to citizens over their personal data.  The legislation was adopted on 27 April 2016.

The Conference Managers comply with these legislations and are committed to protect the right of the individual to privacy of their information.

Arinex will not sell your personal information to third parties.  If you believe that any information we are holding on you is incorrect or incomplete, please email us and we will promptly correct the information.  You may also withdraw your consent for use of your information by advice to us in writing.

 Why do we wish you to provide your information?

We require your information to facilitate provision of information to you regarding the Conference and to facilitate your participation in the Conference.  Information collected in respect of your proposed participation in any aspect of the Conference will be used for the purposes listed below.  You can give or withhold your consent for each or all of these uses.  Please indicate your preferences when completing your registration form but please note that we will be unable to forward any information relating to the Conference or to communicate with you regarding your registration if you select ‘no’ to point 1.

What we will do with your information?

  1. Planning and conduct of the Conference including arrangements for your participation (e.g. accommodation booking);
  2. In the Delegate List published for the Conference;
  3. May also be provided to organisers of future occurrences of this Conference;
  4. May be used to provide you with information of other relevant events in your area of interest.

Important Notes:

  • The parties who will have access to your information (subject to your preference selections on above points) are the Conference Managers, the Conference host organisation (points 1 and point 4), delegates, sponsors and exhibitors of the Conference (point 2) and any future organisers of the Conference (point 3).

The parties mentioned above will rely on your above consent indications for the purposes of compliance.

  • You may withdraw your granular consent at any time by notice in writing to the Conference Managers.
  • You are entitled to access the information held by written application to the Conference Managers.

For further information please see our detailed corporate Privacy Statement at link

Quarantine

 Australia is free from many plant and animal diseases prevalent in other countries.  Very strict quarantine rules apply to the import of animals and plants which cannot be brought into the country without prior application. Animal and plant products are also restricted.

For more information see the ‘Information for International Travelers’ on the Australian Quarantine and Inspection Service (AQIS) website.

Tipping

 Tipping is not as widespread or regulated in Australia as it is in other parts of the world. Tipping is your prerogative; a reward for service. A gratuity of about 10% is usual in restaurants if good service is received. Tips for taxis are regarded as optional.

Vaccination

 There is no vaccination required for entering Australia.  However, if you enter Australia from a yellow fever declared country but do not hold a vaccination certificate you will receive a Yellow Fever Action Card for further information.  More information can be found on the Department of Health of the Australian Government website.

Online Registration Form

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